The meeting is scheduled to begin at 7 p.m. this evening in the Council Chamber-City Hall
PLEDGE OF ALLEGIANCE:
ROLL CALL:
CALL TO ORDER:
MINUTES:
1. Approval of the minutes of the regular meeting held September 3, 2013, at 7:00 p.m., and the special meeting held September 11, 2013, at 4:15 p.m., as transcribed in the office of the City Clerk.
Regular Council Meeting Minutes – September 3
Special Council Meeting Minutes – September 11
CONSENT AGENDA:
Nominations and Appointments:
2. Filed 9/16/13: Councilmember Roach nominates John Giddens, 1523 N. 42nd Street, to serve as a member of the Aviation Board with a term expiring April 20, 2018; he is filling the vacancy created by the resignation of Brady McKinley.
Appointment Letter
Bills for Passage:
3. A Bill (#1327-10) amending Section 2-57 of the Code of Ordinances entitled “Rules of Order.”
Ordinance
4. A Bill (#1328-10) to abandon a Permanent Sewer Easement and accept a new Permanent Sewer Easement and Deed of Gift from Natural Enterprises, Inc. to accommodate the relocation of sanitary sewer line located at 1601 North Woodbine Road.
Ordinance
Attachment
5. A Bill (#1324-10) amending the Gaming Initiatives Fund budget and authorizing a Cooperative Agreement with the Missouri Department of Conservation to accept a matching Tree Resource Improvement & Maintenance (TRIM) Cost-Share Program Grant in the amount of $10,000.00.
Ordinance
Attachment
6. A Bill (#1329-10) amending the Parks, Recreation and Civic Facilities budget in the General Fund, accepting a donation from the George Bode, Jr. Benevolent Trust, and accepting a bid from Gulf Coast Sports LLC all in the amount of $16,700.00 to be used to purchase replacement bleachers for Bode Ice Arena.
Ordinance
7. A Bill (#1333-10) amending the Capital Projects Fund budget to bring forward money in the amount of $579,542.00 from the previous fiscal year budget for the Patee Market Health Center Renovation Project.
Ordinance
8. A Bill (#1335-10) amending the Mass Transit Fund budget in the amount of $59,366.00 and accepting the proposal from First Transit for health and short term disability insurance coverage for St. Joseph Mass Transit employees in the amount of $1,235,366.00.
Ordinance
9. A Bill (#1337-10) authorizing a Master Agreement for sewer line chemical root control services with Elite Root Control, LLC.
Ordinance
Attachment
10. A Bill (#1339-10) to amend the Police Department budget in the General Fund in the amount of $1,148.00 and to accept grants from the Missouri Department of Transportation, Traffic and Highway Safety, for overtime for hazardous moving violations in the amount of $6,193.00, Midland Empire Alcohol Task Force (Youth Alcohol) in the amount of $25,992.00, and Northwest Missouri DWI Task Force (Sobriety Checkpoint) in the amount of $22,848.00 for a total grant amount of $55,033.00.
Ordinance
Attachment
11. A Bill (#1342-10) amending the General Fund; Streets Maintenance Fund; Gaming Initiatives Fund; and Special Allocation Fund budgets for Fiscal Year 2012-2013.
Ordinance
Resolutions for Adoption:
12. A Resolution (#1341-10) authorizing a contract with the Missouri Department of Health and Senior Services to provide a nutrition program for women, infants and children.
Resolution
13. A Resolution (#1344-10) to enter into a contract with the Missouri Department of Health and Senior Services in the amount of $6,339.73 to provide child care health consultation services.
Resolution
Attachment
14. A Resolution (#1346-10) authorizing the purchase of one (1) 4WD tractor with a 72 inch mowing deck for the Parks, Recreation and Civic Facilities Department from Heritage Tractor for the amount of $26,617.99.
Resolution
15. A Resolution (#1347-10) authorizing the purchase of one (1) fifteen (15) passenger van for the Parks, Recreation and Civic Facilities Department from Shawnee Mission Ford for the amount of $26,215.00.
Resolution
16. A Resolution (#1348-10) authorizing the purchase of one (1) used 4WD commercial mower for the Parks, Recreation and Civic Facilities Department from Van Wall Equipment for the amount of $25,500.00.
Resolution
17. A Resolution (#1349-10) authorizing the purchase of one (1) one-half ton 4WD SUV for the Parks, Recreation and Civic Facilities Department from Roberts Chevrolet Buick for the amount of $29,394.00.
Resolution
18. A Resolution (#1350-10) authorizing the purchase of two (2) three-quarter ton crew cab 4WD pickup trucks for the Parks, Recreation and Civic Facilities Department from Car City Motor Company for the total amount of $59,184.00.
Resolution
19. A Resolution (#1351-10) authorizing Work Order Number One (1) to the Master Agreement with Elite Root Control, LLC, for sewer line chemical root control services in the amount of $45,095.25.
Resolution
Attachment
20. A Resolution (#1353-10) to purchase household hazardous waste disposal services for the two fiscal year 2013/2014 collection events from Heritage Environmental Services in a total amount not to exceed $50,000.00.
Resolution
21. A Resolution (#1354-10) authorizing the issuance of a purchase order to Keller Construction Company in an amount not to exceed $92,035.00 for asphalt milling and overlay at various locations.
Resolution
Attachment
22. A Resolution (#1355-10) authorizing Work Order Number 39692-01 to the Master Agreement for Construction – Unit Price with Auxier Construction for concrete pavement repairs on Steve Circle in the amount of $57,369.37.
Resolution
Attachment
23. A Resolution (#1356-10) authorizing Work Order Number 39693-01 to the Master Agreement for Construction – Unit Price with J.D. Bishop Construction LLC, for concrete pavement repairs on Southcrest Court in the amount of $53,517.20.
Resolution
Attachment
24. A Resolution (#1358-10) authorizing Jody Carlson, Director of Public Works and Transportation, as the authorized city representative for the Clean Water State Revolving Loan Program through the Missouri Department of Natural Resources, for the Ammonia Removal Project and Blacksnake Stormwater Separation Conduit Project.
Resolution
25. A Resolution (#1364-10) authorizing a contract with Pyramid Construction in the amount of $118,300.00 to provide services for Combined Sewer Overflow (CSO) Wetland Control at Northeast Parkway north of Corby Pond.
Resolution
***************END OF CONSENT AGENDA***************
BILLS FOR PASSAGE: None
EMERGENCY BILLS FOR PASSAGE: None
RESOLUTIONS FOR ADOPTION: None
BILLS FOR FIRST READING:
26. A Bill (#1343-10) amending the Police Department budget in the General Fund and accepting the Edward Byrne Memorial Justice Assistance Grant both in the amount of $27,946.00 to be used to purchase supplies and equipment for the Police Department and Buchanan County Sheriff Department.
Ordinance
27. A Bill (#1345-10) authorizing a Memorandum of Understanding with the Missouri Department of Health and Senior Services to provide vital records services.
Ordinance
Attachment
28. A Bill (#1352-10) authorizing a lease agreement with the St. Joseph Downtown Association for storage space in the city owned Eighth and Felix Street parking structure.
Ordinance
Attachment
29. A Bill (#1357-10) entering into a three (3) year lease agreement with the Federal Aviation Administration (FAA Lease Number DTFACN-14-L-00023) for their use of the Air Traffic Control Tower and Airway Facilities Sector Field Office at Rosecrans Memorial Airport in the annual amount of $65,916.52.
Ordinance
Attachment
30. A Bill (#1359-10) accepting Permanent Sewer Easements and Deeds of Gift from Phillip A. Gloggner and Mark A. and Sandy K. Pottorf for the sanitary sewer main extension located at the 3300 Block of Pear Street.
Ordinance
Attachment
31. A Bill (#1360-10) vacating a ten (10) foot wide Permanent Utility Easement across Lot 28 in the Myrna Manor North, 4th Plat.
Ordinance
Attachment
32. A Bill (#1361-10) amending Section 31-053 of Chapter 31 “Zoning” of the Code of Ordinances entitled “Off-street parking and loading” to allow parking on gravel on portions of property located in residential districts.
Ordinance
Attachment
33. A Bill (#1362-10) granting a Conditional Use Permit for operation of a church at 117 Francis Street, as requested by Restoration Church, Pastor Tim Doyle, agent.
Ordinance
Attachment
34. A Bill (#1363-10) amending the Capital Projects Fund budget, approving an alternate use of currently budgeted project funds, and authorizing Change Order Number 3 to the contract with Jim Walters Construction Company in the amount of $85,760.00 to construct a metal roof overbuild over the existing living quarters at Fire Station Number 4.
Ordinance
REPORTS OF BOARDS & COMMISSIONS:
35. Filed 9/3/13: Minutes of the Museum Oversight Board meeting held August 14, 2013, at 4:00 p.m., at 3406 Frederick Blvd.
36. Filed 9/3/13: Minutes of the Electrical Standards and Appeals Board meeting held August 27, 2013, at 3:00 p.m., in Room 101C at City Hall.
37. Filed 9/6/13: Minutes of the Social Welfare Board meeting held July 23, 2013, at 2:34 p.m., at 904 South 10th St., Suite A.
38. Filed 9/11/13: Minutes of the Senior Citizens Foundation, Inc. Board meeting held August 20, 2013, at 3:00 p.m., at the Joyce Raye Patterson Senior Citizens Center, 100 South 10th St.
39. Filed 9/13/13: Museum Oversight Board Quarterly Report, 2013.
40. Filed 9/13/13: Minutes of the Zoning Board of Adjustment meeting held August 27, 2013, at 4:00 p.m., in the Council Chamber at City Hall.
41. Filed 9/13/13: Minutes of the Planning Commission meeting held August 22, 2013, at 7:00 p.m., in the Council Chamber at City Hall.
42. Filed 9/13/13: Minutes of the Downtown Review Board meeting held August 7, 2013, at 5:30 p.m., in the Council Chamber at City Hall.
43. Filed 9/16/13: Minutes of the Aviation Board meeting held September 4, 2013, at 7:00 p.m., in the Conference Room at Rosecrans Memorial Airport.
44. Filed 9/18/13: Minutes of the St. Joseph Library Board of Trustees meeting held September 17, 2013, at 5:00 p.m., at the Carnegie Library, 316 Massachusetts St.
45. Filed 9/24/13: Minutes of the Tree Board meeting held September 17, 2013, at 6:00 p.m., in the 1st Floor Conference Room at City Hall.
46. Filed 9/23/13: Minutes of the Parks & Recreation Board meeting held September 19, 2013, at 1920 Grand Avenue.
WORK SESSION MINUTES – CITY CLERK’S OFFICE:
47. Filed 9/3/13: Minutes of the Work Session held August 29, 2013, at 4:15 p.m., in the 4th Floor Conference Room at City Hall.
REPORTS & RECOMMENDATIONS OF THE CITY MANAGER:
48. Filed 9/5/13: Memorandum in re: Acting City Manager (September 9, 2013).
49. Filed 9/5/13: Memorandum in re: MRLS (Missouri River Levee System) cost update.
50. Filed 9/12/13: Memorandum in re: Acting City Manager (September 15-18, 2013).
51. Filed 9/20/13: Memorandum in re: Acting City Manager (September 21-24, 2013).
DELEGATIONS, PETITIONS: None
COMMUNICATIONS:
52. Filed 8/28/13: Breakdown of August 6, 2013 special election expenses from the County Clerk.
53. Filed 8/28/13: Memorandum from Andrew Clements, Public Works & Transportation Asst. Director, in re: Shockey Consulting professional services contract.
54. Filed 8/29/13: Memorandum from Bill McKinney, Parks, Recreation & Civic Facilities Director, in re: Trash truck bid – gas vs. natural gas.
55. Filed 8/29/13: City Weekly, August 29, 2013.
56. Filed 8/29/13: Email from Michael R. Ritter in re: Resignation from the Disability Services Board.
57. Filed 9/3/13: Memorandum from Bill McKinney, Parks, Recreation & Civic Facilities Director, in re: Electric Zamboni for Bode Ice Arena.
58. Filed 9/3/13: Summary of invoices from Shockey Consulting Phase 1 “Public Education Program” prepared by Jody Carlson, Public Works & Transportation Director.
59. Filed 9/4/13: Email from Brady McKinley, 923 South 38th Street, in re: Resignation from the Aviation Board.
60. Filed 9/5/13: City Weekly, September 5, 2013.
61. Filed 9/6/13: Municipal Division Reporting Form, August, 2013.
62. Filed 9/6/13: Note from Jesse L. Lopez, 3134 Charles St., in re: Resignation from the Disability Services Board.
63. Filed 9/11/13: Memorandum from Mayor Falkner in re: Absent from the City (September 13-18, 2013).
64. Filed 9/11/13: Memorandum from Clint Thompson, Planning and Community Development Director, in re: Economic Development Incentive Policy.
65. Filed 9/12/13: City Weekly, September 12, 2013.
66. Filed 9/16/13: Minutes of the St. Joseph Museums, Inc. Bi-Monthly Board meeting held July 18, 2013, at 4:00 p.m., at 3406 Frederick Blvd.
67. Filed 9/17/13: Current Year Budget to Actual Detail – Program Report for the Mayor and City Council, City Clerk and City Manager programs for July 2013.
68. Filed 9/17/13: Current Year Budget to Actual Detail – Program Report for the Mayor and City Council, City Clerk and City Manager programs for August 2013.
69. Filed 9/18/13: Email from Chris Reynolds, 1004 Randolph St., in re: Resignation from the Parks & Recreation Board.
70. Filed 9/19/13: Letter from Clint Thompson, Planning & Community Development Director, to the Tax Increment Financing Commission of St. Joseph, Missouri in re: Tax Increment Financing Staff Reports.
71. Filed 9/19/13: Minutes of the Police Pension Board meeting held August 21, 2013, at 4:00 p.m., in the 1st Floor Conference Room at City Hall.
72. Filed 9/19/13: City Weekly, September 19, 2013.
OTHER BUSINESS:
73. City Manager’s Report
ADJOURN:
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